COVID- 19 Guidance for SAFed Members

The guidance notes on this page will be updated as information becomes available.

Updated 07/01/2021

As all areas of the UK and Ireland are now operating in some form of lockdown or severe restriction I wanted to reiterate that if you have issues related to these restrictions, please let me know ASAP.

It could be reasonably anticipated that movement / travelling to work may be challenged and as such, please continue to ensure your Engineer Surveyors on the road are armed with a letter / information from yourselves, and if necessary from SAFed as per the following link:

SAFed Brief – Members Only – Essential Sector, Essential Services and Critical or Key Worker – January 2021

This version (January 2021) is primarily an amendment of the member list, so if you have not recently joined SAFed (or left!) then the earlier version (October 2020) will still be wholly relevant and applicable if this is what your Engineer Surveyors are using. Note that the October version has now been removed from the website to avoid any confusion.

Following member feedback, a version which can be personalised has been distributed to all members as per the pdf below. if you have not received this please request a copy from admin@safed.co.uk

SAFed Brief – Members Only – Essential Sector, Essential Services and Critical or Key Worker – January 2021 – Personalised

Last updated 31/12/2020

SAFed can advise that there is an interim (COVID) position with the HSE where notifications for the Newcastle, Leeds and Sheffield offices can be sent to email addresses rather than via the post. You can send any notifications for these offices to these email addresses, not just ‘As’. With the aim to make this work effectively, and following discussion with the HSE, please address as follows:

DO

This ensures consistency in the approach for later review and refinement.

    • Proposed subject / title line:

AIRS – INSERT INSPECTING COMPANY NAME – INSERT TOWN OR LOCAL AUTHORITY WHERE INSPECTION OCCURRED

e.g. AIRS – SAFed – Newcastle Upon Tyne

  • Retain a copy of the sent email for your records.

DON’T

  • Send paper copies of the reports that have been emailed.

This will create unnecessary duplication and ultimately defeat the object of this proposal.

  • Amalgamate reports.

Please try to keep each attachment specific to each site (rather than an amalgamated pdf) as the HSE will then need to send them to different Principal Inspectors.

  • Use the read receipt function.

If there are any issues with an email arriving at HSE an error will be returned to the sender.

As this is an interim arrangement, SAFed will continue to liaise with the HSE to ensure that it remains applicable and will send a further notification if and when changes to this proposal occur.

Finally, if you are aware of and / or already use an approach as above elsewhere, please notify SAFed immediately so a coordinated approach and liaison can be adopted with the various HSE divisions.

Updated 21/10/2020 – Letter for use as key worker status / working in essential sectors

As the situation progresses, and the various administrations of the UK and ROI impose restrictions, it was thought pertinent to revise the SAFed Brief on the Essential Sector / Services definitions and the resulting declaration of Critical / Key Worker.

We continue to engage with HSE, HSA and Governmental departments, however, the earlier message during the pandemic was self-declaration as operating within an Essential Sector or providing an Essential Service, and subsequently, where applicable, being a Critical / Key Worker.

The updated information and advice provided by Government has been reviewed and the following paper prepared:

This document has been superseded – please refer to Update on 07/01/2021

Discussions took place between SAFed and the HSE team who prepared the risk based guidance for continued safe use on 15th July and 3rd September. It was agreed that the guidance should continue to be available for use as the withdrawal of the guidance would not be correct, given the backlog of thorough examinations and inspections still to address, and the potential volatility of the next 3 months with local lockdowns and a winter surge. Further, any lockdowns – locally or nationally – will need the support the guidance provides. Please see below for the HSE and SAFed Guidance documents.

Guidance Documents:

The specific guidance documents prepared by SAFed and the HSE are as follows:

  • Guidance on thorough examination and testing of equipment during the coronavirus outbreak: Your legal obligations:

This HSE guidance was prepared with SAFed input and is intended to ensure that work plant and equipment remain safe to use and provides a framework for decision-making if thorough examination and testing requirements cannot be met. This HSE note considers several health and safety regulations that require statutory examination and testing not only PSSR and LOLER, and is applicable to all plant and equipment not only those deemed essential / critical to the response during the Covid-19 pandemic.

https://www.hse.gov.uk/news/assets/docs/loler-pssr-during-outbreak.pdf

  • SAFed Guidance for Duty Holders to Conduct a Risk Based Approach for Continued Safe Use of Equipment:

With HSE input and UKAS acceptance, SAFed have prepared a guidance note for duty holders which presents further structure for conducting a risk based approach.

SAFed Guidance for Duty Holders to Conduct a Risk Based Approach for Continued Use of Equipment – Issue 1 (05.06.2020)

  • Manufacturing: returning to work safely during the coronavirus pandemic

This HSE guidance is for employers and businesses in manufacturing sectors, to help understand and manage any additional risks caused by the coronavirus (COVID-19) pandemic and explain how to continue or restart operations safely.

https://www.hse.gov.uk/coronavirus/working-safely/manufacturing/index.htm

  • Restarting workplace pressure systems safely during the coronavirus outbreak

This HSE guidance is for employers who use pressure systems in their workplace including those working in manufacturing, and in businesses such as cafés and dry cleaners. If pressure systems have not been used for an extended period of time due to the coronavirus (COVID-19) pandemic they may become unsafe.

https://www.hse.gov.uk/coronavirus/equipment-and-machinery/restarting-pressure-systems.htm

The HSE are updating their ‘Coronavirus (COVID-19): latest information and guidance’ regularly, and it would be beneficially to check often for more information.

https://www.hse.gov.uk/coronavirus/index.htm

The SAFed website has been updated to remove all previous dialogue / superseded information, and include only guidance, links and information that is relevant to the situation moving into the phase to seek recovery and business as usual. Do frequently check to see if there has been an update.

Accommodation:

Build UK has teamed up with UK Hospitality to identify accommodation providers with space for essential workers.

I have confirmation that SAFed members can access the site with no registration required via this link

https://opendoors.construction/

I have also received the following notes and guidance on its use:

We are still receiving information on providers, and if your members have inspections they will need accommodation at for some time let me** know and Build UK can upload this for accommodation providers to reach out directly.

If they wish to book a room or find out about rates they should contact the accommodation provider directly via the details on the listings.

**If this occurs please contact me directly and I will forward the required information.

I hope this helps as I am aware some members have suffered from the issue of accommodation availability.

Caroline Hamilton CEng MIMechE

Chief Executive

Unit 4, First Floor, 70 South Lambeth Road, Vauxhall, London, SW8 1RL

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